Application Guidelines and Cancellation Policy

CONTACT INFORMATION

For additional information about exhibiting at the 2019 California Science Education Conference, a receipt, accounts payable, or other accounting questions, please contact:

Beth Bettencourt
Conference Director
California Science Teachers Association
950 Glenn Drive, Suite 150, Folsom, CA 95630
916-979-7004 | beth@cascience.org

For questions regarding hotel reservations or reserving a block of rooms for your exhibit staff, please contact:

Greg Wuerfel
Conference Housing
877-385-9595
On-line reservations http://www.conferencehousing.com/csta
greg@conferencehousing.com

To obtain specific information about fire code requirements relevant to the San Jose Convention Center, please contact the Beth Bettencourt.

APPLICATION GUIDELINES AND CANCELLATION POLICY

LOCATION OF EXHIBITS

Exhibits will be held at the San Jose Convention Center (SJCC), in Hall 1, 150 West San Carlos Street, San Jose, CA 95113. All exhibits brought into the SJCC must be brought in via the Loading Dock.

BOOTH RESERVATIONS

Booth reservations will be accepted on a first-come, first-served basis. 2018 California Science Education Conference Sponsors are given priority selection, followed by 2018 California Science Education Conference Exhibitors. General booth reservations will be accepted beginning April 2019.

Reservations can be made online or via paper application. Reservations made online will be held for 15 days pending payment. If full payment is not received within 15 days of the online application, the reserved booth will be released for sale without notice. Reservations made via the paper application must be accompanied by full payment.

ACCEPTED FORMS OF PAYMENT

CSTA accepts Visa, MasterCard, American Express, and Discover cards, checks, and purchase orders. Checks and purchase orders should be made out to:

California Science Teachers Association
950 Glenn Drive, Suite 150
Folsom, CA 95630

ASSIGNMENT OF SPACE

CSTA reserves the right to assign space, to rearrange the floor plan and/or to relocate any exhibit to further the best interest of the Show. CSTA will assign space guided by exhibitors' priorities, by the exhibit's requirements, and by the choice of locations. If Show Management should relocate Exhibitor, any lower space rate difference shall be refunded but any higher rate differences shall not be imposed. Within seven (7) days of official notice of space reassignment and/or relocation by CSTA, it is the duty of the Exhibitor to notify CSTA in writing if the reassigned/relocated space is not acceptable for any reason.

CSTA TAX STATUS

CSTA holds a 501(c)(3) tax status, Federal ID #94-2926545.

APPLICATION DEADLINE

Contract and full payment received by September 6, 2019, will ensure inclusion in the conference program. CSTA will accept reservations after this date on a space-available basis, however, exhibitors reserving after this date will not be listed in the printed conference program.

ACCEPTANCE OF TERMS

Contract and full payment received by October 15, 2018 will ensure inclusion in the conference program. CSTA will accept reservations after this date on a space available basis, however exhibitors reserving after this date will not be listed in the printed conference programs.

CANCELLATION POLICY

All cancellations must be made in writing to CSTA Conference Director. If notification is received by September 16, 2019, all monies, less a $150 service charge per each 10’ X 10’ booth, will be refunded. For non-profit tables canceling their booth reservation, a $25 cancellation fee will apply. No refunds will be made for exhibit cancellations after September 17, 2019. If booth space is not occupied by 9:15 am, October 18, 2019, and CSTA Management has not been notified, CSTA Management will have the right to use such space as it sees fit and/or to eliminate or reassign spaces in the exhibit area.