Exhibit Categories and Pricing

CONTACT INFORMATION

For additional information about exhibiting at the 2019 California Science Education Conference, a receipt, accounts payable, or other accounting questions, please contact:

Beth Bettencourt
Conference Director
California Science Teachers Association
950 Glenn Drive, Suite 150, Folsom, CA 95630
916-979-7004 | beth@cascience.org

For questions regarding hotel reservations or reserving a block of rooms for your exhibit staff, please contact:

Greg Wuerfel
Conference Housing
877-385-9595
On-line reservations http://www.conferencehousing.com/csta
greg@conferencehousing.com

To obtain specific information about fire code requirements relevant to the San Jose Convention Center, please contact the Beth Bettencourt.

EXHIBIT CATEGORIES AND PRICING

The types of companies that exhibit at the California Science Education Conference include instructional materials publishers, lab equipment suppliers, software companies, classroom equipment manufacturers, professional development organizations, state agencies, parks, museums, and a host of other companies that supply materials, equipment, and services to science educators and schools.

The California Science Education Conference Exhibit Hall offers two types of exhibit categories. Regular 10’ X 10’ booths are available for purchase by any type of company, agency, or organization. Non-Profit tabletop displays are made available for 501(c)(3) non-profit organizations and federal, state, or local government agencies.

Exhibit Hall Floor Plan (As of 9/27/19)

Exhibitor Service Kit

10' X 10' exhibit booths include the following:

• 8' backdrop drape
• 3' side rail drapes
• 1 - 6' draped table OR 1-6' draped counter
• 2- plastic contour chairs OR 1 Stool
• One-line company ID sign
• 2 full registration badges for booth staff
• 4 exhibit hall only badges for booth staff
• Electronic file of attendee registration list with mailing address information (post conference)
• Right to sell products or services (California Sellers Permit required)
• Company listing in printed conference program and conference app

10' X 10' exhibit booths DO NOT include

• Carpet, electricity, drayage, audio-visual, union labor, internet access, etc.

BOOTH PRICING

• Aisle/In-line: $1,000/booth
• Corner: $1,200/booth
• Multiple Booth Discount (for purchases of four or more booths): $50/booth

For more information on booth purchases contact Beth Bettencourt at beth@cascience.org

Deadline to purchase booth space for inclusion in the printed conference program is Friday, September 6, 2019.

Out of fairness to all exhibitors, and in order to meet the expectations of conference registrants, all booth exhibits must remain fully intact and staffed until 3:00 pm on Saturday, October 19, 2019. Any exhibitor who dismantles any part of his or her booth exhibit prior to the official closing time will be charged an early tear-down fee of $200.

Non-Profit Table Top (Tables A - EE only)
Restrictions: Non-Profit table top displays are available only to 501(c)(3) organizations and state, local, and federal government agencies. Non-profit organizations are limited to one table. The organization may not sell or take orders for any products that are for sale. Displays may not project beyond the edge of the table and may not exceed 3 feet in height. Display materials will not be permitted in front of or next to the table. Non-profit organizations will receive limited access passes for the exhibit hall only. If your organization's staff wishes to have full conference privileges, they must register as conference attendees. A conference registration brochure will be sent upon request.

Non-Profit table top includes the following

• 1 - 6' draped table
• 2 - plastic contour chairs
• 1 - plastic waste basket
• One-line company ID sign 

• 8' back drape
• 2 - exhibit hall only badges for booth staff
• Electronic file of attendee registration list with mailing address Information (post conference)
• Company listing in printed conference program and conference app

Non-Profit table tops DO NOT include

• Carpet, electricity, drayage, audio-visual, union labor, internet access, etc.
• The right to sell products or services
• Complimentary conference registrations
• Side rail drape

TABLE TOP PRICING

$195 (maximum one table per company/organization)

For more information on booth purchases contact Beth Bettencourt at beth@cascience.org

PAYMENT

CSTA accepts Visa, MasterCard, American Express, and Discover credit cards for booth payments and deposits. CSTA also accepts checks and purchase orders accompanied by a signed application and contract. Booth payment shall be made in full to CSTA and mailed (check, credit card, or purchase order) with this signed contract to CSTA, 950 Glenn Drive, Suite 150, Folsom, CA 95630. Credit card and purchase order payments are also accepted via facsimile. On-line applications must be accompanied by a credit card payment online. Contract and full payment received by September 6, 2019, will ensure inclusion in the conference program. Applications for exhibit space will be held for 15 days pending receipt of payment. If payment is not received within 15 days of the application, the requested exhibit space will be released for sale.

CSTA Tax Status

CSTA holds a 501(c)(3) tax status, Federal ID #94-2926545.